4 Reasons For Startups To Switch To Cloud-Based Data Management Platform

Entrepreneurship and startups are two latest trends in the corporate industry. Despite the efforts involved in setting up your venture, people prefer entrepreneurship for multiple reasons.   It contributes to their income; it’s their passion or merely a way to invest their time and money!

According to a study, approximately 64% of working age people would want to have their business start-ups rather than being employed. Abu Dhabi alone has a population of about 9.2 million and is a dense hub on innovation with diversity and reach to external countries.

New ventures require attention and time both. However, complicated and time consuming system for data management may be eating up all your time! All the more reasons to opt for a document management system (DMS) that’s all about saving time and increasing efficiency!

Why Should Startups Opt For A Cloud-Based Data Management?

If you’re an entrepreneur or a startup owner you probably want to dedicate most of your time to your venture. But document management and storage may be taking a huge chunk of this valuable time and effort! Here are five reasons why you should think about cloud-based data management systems for your organization!

Allows Improved Security For Data

Having files lying around your office is always a security threat anyone can pop up at your place and steal confidential data. A file managing software allows the addition of several layers of security to each file on the system.

The security measures allow you to apply individual security along with role-based security. For example, the upper management may be given permission to edit, remove. Delete documents while employees in the lower management can only read the files.

Central Data Storage For Your Documents

Physical data storage requires a lot of space. Whether its videos or photographs or plain documents, when placed in a physical form, it may take up a lot of space not to forget the time it may take to locate a particular file.  Using a document archive may take several days for you to locate a single file.

cloud-based data management make it convenient to retrieve documents as central data storage is established which allows employees to access files regardless of their location.

It's Economical

From locating a file to extracting the required piece of information to copying the information and returning the file to its original position, imagine the time taken between all tasks. Add to that the costs associated with a shredding service or maintenance of the in-house shredding service.

Cloud-based DMS allow the employees to post, distribute and retrieve files and any information that they require instantly. Any lost documents may also be located in an instant.

Efficient Workflow

Whether you’re travelling, at the office or at-home employees can retrieve the required information without missing a beat. The information can be used to work along with employees in other countries.  The cloud-based data management create a seamless workflow. DMS software can be customized according to the needs of organizations allowing maximum productivity.

The file processing softwares are advanced enough to allow users to generate weekly sales reports, and send information related to order shipments to customers, the creation of forms, indexing etc.

Choosing The Right DMS For Your Workplace!

Since your employees will be working with the system on a regular basis, it's important to opt for one that simple, does not involve complex procedures. Systems for cloud-based data management often come with training support. It’s a good idea to opt for one that provides the most basic training. Complicated software with no basic training will be harder to adhere to for employees.

Your business is going to expand in the future, and the chosen solution should be able to expand with it. Opt for the best Document management system, ask the right questions and secure your files, to create an efficient workflow, to connect your employees spread all over the world and to help your organization grow!